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Use cases → Documents and Drive

Bulk revoke permissions from Shared Drives using delegation

Remove user or group access across multiple Shared Drives in one operation, ensuring compliance or rapid offboarding.

Who it is forIT administrators responsible for access control and incident response in Google Workspace.
APIsDrive API
Typical scopesdrive

The problem

When a user leaves or a group’s permissions change, their access often persists across dozens or hundreds of Shared Drives. Manual removal is slow and incomplete, leading to data exposure.

How it works

  1. List all Shared Drives where the target user or group has direct or inherited access.
  2. For each Shared Drive, enumerate all permissions and identify those matching the user or group.
  3. Impersonate a privileged admin account and call the Drive API to remove the relevant permissions.
  4. Log every revocation attempt and result for audit purposes.
  5. Optionally, notify resource managers of the changes.

What changes

Access is revoked everywhere in minutes, not days, closing the window for data leaks and meeting audit requirements.

The trap in this one. Drive API's permission removals are eventually consistent: revocations may not propagate instantly, especially on large or heavily nested Shared Drives. If you re-query permissions immediately after deletion, stale entries can appear, leading to false negatives or repeated attempts. In practice, this can cause scripts to fail idempotency checks or re-issue deletions, cluttering logs and risking rate limits.

Questions people ask

Does this remove access inherited via groups?

No, removing a group from a Shared Drive only breaks direct group access. Users nested in multiple groups or with direct and indirect access may need multiple revocation passes.

How can I confirm revocations completed?

Poll the Drive API after a delay, not instantly, and reconcile with audit logs rather than relying on an immediate API response.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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