Most people arrive here for one of two reasons
Either you are an admin who needs a specific automation and wants to know which scopes it takes — in which case use the search below, and the pitfall on each page is the part worth reading. Or you run a team, your inbox runs you, and you want most of this happening without you touching it. That is what the free first month is: we stand the whole stack up on your own server, wired to your Workspace, and you keep it.
360 of 360 use cases
Email operations
Draft replies automatically in a shared inbox
A delegated service account reads an incoming enquiry, drafts a researched reply in the mailbox, and leaves it for a human to approve and send.
Gmail API
Email operations
Triage and route inbound mail across a domain
Classify every inbound message, label it, and forward the ones that matter to the person who owns them — without touching a single mail rule.
Gmail API
Email operations
Send mail as a shared alias from automation
Deliver notifications, confirmations and campaign replies from a branded address like support@ or updates@ without a human in the loop.
Gmail API
Email operations
Archive or export every mailbox on a schedule
Systematically export mail for compliance, migration or analysis across an entire domain, mailbox by mailbox.
Gmail API
Email operations
Find every conversation waiting on a reply
Scan the domain's mail and surface threads where a customer wrote last and nobody answered.
Gmail API
Email operations
Run a controlled outbound sequence with a real audit trail
Send a paced, personalised sequence from a real mailbox, with per-recipient logging that survives failure.
Gmail API
Email operations
Find and remove stale automated drafts
Sweep the domain for drafts left behind by retired automations before a client sees one.
Gmail API
Email operations
Route form and system notifications to a case owner
Parse machine notifications, work out who owns the record, and put it in front of them.
Gmail API · Sheets API
Documents and Drive
Create a client folder structure the moment a deal closes
Provision a consistent Drive folder tree, seeded with templates and shared with the right people, automatically.
Drive API
Documents and Drive
Generate documents from a template and real data
Produce agreements, letters and reports from a Docs template with fields filled from your systems.
Docs API · Drive API
Documents and Drive
Sort incoming files into the right place automatically
Watch a drop folder, work out what each file is, and file it where it belongs with a consistent name.
Drive API
Documents and Drive
Audit who can see what across Drive
Enumerate sharing across the domain and surface documents exposed more widely than intended.
Drive API
Documents and Drive
Assemble multi-document PDF packages
Merge many source documents into one paginated, indexed package with a generated table of contents.
Drive API
Documents and Drive
Move finished media into a structured content library
Take recordings and exports from wherever they land and file them, with transcripts, into a browsable library.
Drive API
Scheduling
Build a real picture of team availability
Read calendars across the domain to answer who is free, who is overloaded and where the week actually went.
Calendar API
Scheduling
Turn a finished meeting into follow-up automatically
Detect that a meeting happened, pull the notes, and draft the follow-up before anyone opens their laptop.
Calendar API · Gmail API · Drive API
Scheduling
Turn a booking into a record everywhere it matters
When a meeting is booked, create the record, the folder and the confirmation in one pass.
Calendar API · Sheets API · Drive API · Gmail API
Reporting and data
Send a daily digest that catches problems early
One scheduled email that checks the things that fail quietly and reports only what changed.
Gmail API · Sheets API
Reporting and data
Run automation from a spreadsheet non-engineers can edit
Keep rules, templates and routing in a Sheet so the operations team changes behaviour without a deploy.
Sheets API
Reporting and data
Reconcile records between two systems automatically
Compare what your tracking sheet says against what the source system says, and report the differences.
Sheets API · Gmail API
Reporting and data
Score calls or meetings against a rubric, nightly
Turn recordings and transcripts into a consistent, ranked scorecard your team can act on.
Drive API · Sheets API
Reporting and data
Work out which sources actually produce customers
Join enquiry records to outcomes so spend goes where the revenue is.
Sheets API · Gmail API
Admin and governance
Audit which third-party apps can read your mail
List every OAuth grant across the domain and find the retired tools still holding access.
Admin SDK
Admin and governance
Automate joiners, movers and leavers
Create accounts, set group membership, provision Drive and hand over mailboxes without a manual checklist.
Admin SDK · Drive API · Gmail API
Admin and governance
Continuously verify your delegation still works
A scheduled probe that proves every API still answers under every tenant, before a customer finds out otherwise.
Gmail API · Drive API · Calendar API · Admin SDK
Admin and governance
Reduce an over-broad delegation grant safely
Find out which scopes your automation genuinely uses, then cut the grant down to them.
Gmail API · Drive API · Admin SDK
Admin and governance
Hand over a departing employee's mail and files
Transfer ownership, set forwarding and preserve what matters before the account is suspended.
Admin SDK · Drive API · Gmail API
Multi-tenant and agencies
Operate several Workspace tenants from one service account
Authorize the same client ID in each domain and switch tenants simply by changing who you impersonate.
Gmail API · Drive API · Calendar API
Multi-tenant and agencies
Keep a registry of which tenant granted which scope
The single document that turns a multi-tenant delegation outage into a ten-minute fix.
Sheets API
Multi-tenant and agencies
Produce per-client reporting from a shared estate
Generate and deliver each client's own report from data that lives across several tenants.
Sheets API · Drive API · Gmail API
Multi-tenant and agencies
Run one automation estate across several brands
Share the machinery while keeping each brand's identity, sender and data cleanly separate.
Gmail API · Drive API · Sheets API
AI agents on Workspace
Give an AI agent safe access to a mailbox
Let an assistant read context and prepare work, while keeping every outbound action behind human approval.
Gmail API
AI agents on Workspace
Ground an assistant in your own documents
Give an agent read access to the folders that hold your real knowledge so it answers from your material, not the internet.
Drive API
AI agents on Workspace
Build an approval desk for everything an agent produces
Queue agent output for human review in one place, with approve, edit and reject — and an audit trail.
Gmail API · Sheets API
AI agents on Workspace
Have an agent act as a specific person, correctly
Impersonate the right subject so agent output carries the correct identity, signature and permissions.
Gmail API · Drive API
Email operations
Monitor email for keywords across an entire enterprise
Scan all user mailboxes for compliance or risk keywords using a delegated service account and the Gmail API.
Gmail API
Documents and Drive
Rotate Drive access for external collaborators via automation
Regularly expire and re-grant Drive file access for external users without manual intervention or missed revocations.
Drive API · Admin SDK
Scheduling
Provision calendar events based on group membership
Create or update events for all members of a Google Group by impersonating users with a service account.
Calendar API · Admin SDK
Scheduling
Cancel events across many calendars at once
Bulk-cancel meetings for multiple users after a team change, departure or incident, using domain-wide delegation.
Calendar API · Admin SDK
Admin and governance
Send automated onboarding welcome kits to new users
Deliver standardised welcome messages, links, and resources to new Google Workspace accounts as soon as they're created.
Admin SDK · Gmail API · Drive API
Admin and governance
Reflect org structure changes in delegated automations
Automatically mirror changes in organisational units and group memberships so delegated workflows stay accurate and compliant.
Admin SDK · Sheets API
Documents and Drive
Enforce Drive storage quotas on a schedule
Identify and act on users who exceed Drive storage limits by scanning usage periodically and triggering clean-up or escalation.
Drive API · Admin SDK
Admin and governance
Automate a security incident response workflow with domain delegation
Automate key steps in incident response by scanning, flagging, and remediating risky accounts or files, using a delegated service account.
Admin SDK · Drive API
Documents and Drive
Migrate Drive data between teams with delegated access
Move shared Drive content for a whole team between organisational units or domains, preserving permissions and structure with a delegated service account.
Drive API · Admin SDK
Admin and governance
Govern connections to third-party Workspace apps
Control and audit which external apps access Workspace data using a delegated service account, not just user consent.
Admin SDK
Scheduling
Assign calendar resources automatically via service accounts
Automatically allocate meeting rooms or shared resources to events using a delegated service account, reducing manual intervention and booking errors.
Calendar API
Email operations
Standardise email signatures for all users in bulk
Set consistent signatures across the domain by updating each user's Gmail settings via a delegated service account.
Gmail API · Admin SDK
Email operations
Set out-of-office replies for all users centrally
Automate organisation-wide out-of-office messages by updating Gmail vacation responders via domain-wide delegation.
Gmail API
Admin and governance
Synchronise a company-wide contact directory across tenants
Push updates to every user's Contacts so the address book matches the current directory, even in multi-tenant setups.
Admin SDK · Gmail API
Email operations
Enforce encryption for sensitive email content automatically
Detect sensitive data in outbound mail and apply encryption or block sending using a delegated service account.
Gmail API · Admin SDK
Documents and Drive
Control cross-domain Drive sharing with a delegated service account
Apply and audit sharing restrictions on Drive files to prevent data leaving your domain, using service account delegation for enforcement.
Drive API · Admin SDK
Documents and Drive
Alert when sensitive Drive files are accessed
Send targeted alerts the moment a critical document is opened, using audit logs and delegated automation.
Drive API · Admin SDK
Email operations
Delegated bulk label management in Gmail
How to apply, rename, or remove Gmail labels across many users through domain-wide delegation without running into silent partial failures.
Gmail API
Scheduling
Inject events into shared departmental calendars
Add events to a team calendar with a service account, ensuring updates are visible to all without per-user scheduling.
Calendar API
Admin and governance
Automate group membership from source systems
Sync Google Groups membership to match changes in HR or CRM data, removing manual updates and stale access.
Admin SDK
Admin and governance
Initiate remote device wipes with domain-wide delegation
Trigger remote wipes on lost or compromised devices using a delegated service account, without direct admin console access.
Admin SDK
Documents and Drive
Rotate Drive access for changing project roles
Automate the removal and assignment of Drive permissions as users join or leave project roles, keeping access aligned to current responsibilities.
Drive API
Admin and governance
Enforce security policy with a delegated automation bot
Automate detection and correction of policy violations across user accounts using delegated service account access to Admin SDK and Drive.
Admin SDK · Drive API
Documents and Drive
Expire shared Drive documents automatically after a set period
Automatically remove or restrict access to shared Drive files after a defined interval, reducing accidental long-term exposure.
Drive API
Email operations
Send a survey to every employee by mail merge
Deliver a company-wide survey by generating individual emails to all users via a delegated service account, avoiding mass recipient limits.
Gmail API · Admin SDK
Scheduling
Set up team-wide calendar blockers from a service account
Block calendar slots for entire teams using delegated automation, ensuring no one books over key periods or events.
Calendar API · Admin SDK
Admin and governance
Review and audit third-party app permissions with domain delegation
Enumerate which external apps have access to Workspace data and who has granted what, using a delegated account for accurate audits.
Admin SDK
Reporting and data
Report on user activity patterns across Workspace
Aggregate and analyse user activity events using a delegated service account to spot trends, anomalies, and compliance issues across multiple users.
Admin SDK
Email operations
Schedule and manage vacation responders centrally
Set and clear Gmail vacation responders for users on a schedule, so coverage is handled even if they forget.
Gmail API
Documents and Drive
Send a weekly usage report for every shared drive
Summarise storage use, member changes and file counts for each shared drive, delivered on a predictable weekly schedule.
Drive API · Admin SDK
Admin and governance
Update email signatures for every user in the domain
Automate consistent email signature changes across all users by applying updates centrally with a delegated service account.
Gmail API · Admin SDK
Scheduling
Inject events into user calendars at scale
Create or update calendar events across all users in a domain using a delegated service account, without requiring user interaction.
Calendar API · Admin SDK
Admin and governance
Automatically manage group membership from your source of truth
Sync user lists to Workspace Groups on a schedule, so access tracks your authoritative records without manual edits.
Admin SDK
Scheduling
Automate meeting room resource allocation across calendars
Reserve and manage meeting rooms at scale by directly creating and updating resource bookings via domain-wide delegation.
Calendar API · Admin SDK
Admin and governance
Synchronise your org chart from directory to sheets
Keep your company org chart up to date in Sheets by syncing from the Admin Directory API with a delegated service account.
Admin SDK · Sheets API
Email operations
Run phishing simulation campaigns by impersonating users
Test user vigilance by sending realistic phishing simulations through their actual mailboxes using a delegated service account.
Gmail API
Email operations
Apply and enforce email labels by policy
Systematically apply labels to users’ Gmail messages based on compliance or workflow rules using a delegated service account.
Gmail API
Documents and Drive
Automate project folder archival in Drive
A delegated service account identifies completed project folders and moves them to a designated archive area, enforcing retention and reducing clutter in shared Drives.
Drive API
Admin and governance
Send quota usage alerts to Workspace admins
Notify administrators before API consumption breaches limits by monitoring and alerting from a delegated service account.
Admin SDK
Scheduling
Automate recurring task assignment in Google Workspace
Assign and track repeating tasks by creating and updating events or files on a schedule using a delegated service account.
Calendar API · Drive API
Admin and governance
Deliver Workspace access logs to admins on demand
Fetch and distribute Workspace audit logs to administrators using a delegated service account, avoiding manual pulls or scheduled exports.
Admin SDK
Admin and governance
Dispatch security alerts to the right team, instantly
Forward security events from Workspace to the appropriate response team or ticketing system, without manual triage or mailbox monitoring.
Admin SDK · Gmail API
Admin and governance
Automate scheduled Drive permission reviews with delegation
Regularly audit and report on Drive file sharing using a delegated service account to surface risky or outdated permissions.
Drive API · Admin SDK
Documents and Drive
Monitor shared drive quota usage in real time with delegation
Track shared drive storage consumption live using a delegated service account, surfacing quota pressure before it blocks users.
Drive API · Admin SDK
Documents and Drive
Remove all external Drive shares in bulk across a domain
Systematically find and revoke external sharing links and permissions from Drive files using domain-wide delegation.
Drive API · Admin SDK
Admin and governance
Sync out-of-office status across the whole organisation
Centrally read and update OOO statuses for users to reflect accurate availability in calendars and chat.
Calendar API · Admin SDK
Scheduling
Automate resource booking across multiple calendars
Delegate a bot to allocate rooms, equipment, or vehicles by creating and managing resource events in Google Calendar.
Calendar API
Admin and governance
Standardise user profile fields with automation
Correct names, titles and departments in Directory at scale using a delegated service account, so downstream systems see consistent data.
Admin SDK
Admin and governance
Automate Workspace license assignment and revocation
Assign or remove Workspace licenses at scale using a delegated service account, ensuring entitlements match current user status.
Admin SDK
Documents and Drive
Track company policy acknowledgments at scale in Workspace
Automate sending, collecting, and recording policy acknowledgments using delegated access and Drive-linked Sheets.
Drive API · Sheets API
Documents and Drive
Notify users when shared documents are expiring in bulk
Scan shared Drive documents for upcoming expiry dates and notify each owner before access is revoked, at scale, using a delegated service account.
Drive API · Gmail API
Reporting and data
Analyse usage of calendar-based resources across the domain
Aggregate and report on how frequently meeting rooms and shared resources are booked, using delegated access to every relevant calendar.
Calendar API
Documents and Drive
Remove expired shared Drive links across the domain automatically
Clean up old shared links in Drive by scanning for and revoking access to files and folders past their expiry, using delegated domain-wide authority.
Drive API
Email operations
Automate sending policy updates to all staff via email
Send new or updated policy documents to every user automatically, track delivery, and verify that the right version reached everyone.
Gmail API · Drive API
Admin and governance
Enforce standard profile photos across all users
Automatically set or update user profile photos to enforce branding or compliance from a central service account.
Admin SDK
Email operations
Apply labels in bulk to mailboxes via delegation
Apply or update Gmail labels across multiple user mailboxes efficiently using a domain-wide delegated service account.
Gmail API
Admin and governance
Manage contact groups across all users in a domain
Automate creation and updates to user contact groups throughout the organisation using a delegated service account.
Admin SDK
Documents and Drive
Bulk restore deleted Drive files with domain delegation
Recover batches of deleted files from user Drives or shared drives using delegated access, avoiding tedious manual restores and inconsistent outcomes.
Drive API · Admin SDK
Admin and governance
Export Google Group membership on a fixed schedule
Produce a reliable export of group members for auditing, compliance, or external sync by querying the Admin SDK as a service account.
Admin SDK
Documents and Drive
Enforce consistent folder structures across Drive
Automate the creation and policing of standard Drive folder layouts using a delegated service account, reducing drift and manual clean-up.
Drive API
Scheduling
Automate meeting room booking and conflict resolution
Manage room calendars at scale using a delegated service account, handling bookings, conflicts, and cancellations automatically.
Calendar API
Email operations
Synchronise company email signatures across all users
Set and maintain consistent signatures for all users using domain-wide delegation and the Gmail API.
Gmail API
Admin and governance
Keep the domain contact directory up to date centrally
Push updates to directory contacts across the organisation using a delegated service account, ensuring everyone has the right details.
Admin SDK
Documents and Drive
Bulk repair permissions across multiple Shared Drives
Restore expected membership and access on Shared Drives at scale, using delegated automation to process entire sets based on your policy.
Drive API · Admin SDK
Documents and Drive
Automatically provision onboarding materials for new users
Create and share welcome docs, checklists and resources when a new user appears in the directory, with no manual steps.
Admin SDK · Drive API · Docs API
Scheduling
Push holiday calendar updates to all user calendars
Inject or update public holiday events across every user’s primary calendar using domain-wide delegation and the Calendar API.
Calendar API
Email operations
Monitor all mail for sensitive keywords across the domain
Scan incoming and outgoing email for keywords or phrases using a delegated service account, flagging or reporting policy violations in near real time.
Gmail API
Admin and governance
Safely update Google Group memberships on a schedule
Add and remove Google Group members on a fixed schedule using a service account, with reliable change tracking and rollback if needed.
Admin SDK
Reporting and data
Report Drive storage usage per organisational unit
Aggregate and report Google Drive storage usage for each organisational unit using a delegated service account with Admin SDK access.
Admin SDK · Drive API
Admin and governance
Control third-party app access via Google Groups
Use Google Groups membership to dynamically gate which users can access a third-party app via domain-wide delegation.
Admin SDK
Admin and governance
Manage group memberships in bulk via API
Automate addition and removal of users from Google Groups across your domain with delegated API access.
Admin SDK
Admin and governance
Report application access across the entire organisation
Survey which third-party and internal apps have OAuth access in your Workspace tenant using a service account with domain-wide delegation.
Admin SDK
Email operations
Monitor Gmail quota usage across all mailboxes
Track mailbox storage consumption automatically to trigger alerts or remediation before users hit Gmail quota limits.
Gmail API · Admin SDK
Admin and governance
Send password expiry reminders to all users automatically
Alert users ahead of password expiry using a delegated service account to query and email at scale.
Admin SDK · Gmail API
Admin and governance
Detect inactive accounts across your entire Workspace domain
Identify user accounts that have not signed in or sent email recently, so you can review, disable or remove them.
Admin SDK · Gmail API
Documents and Drive
Bulk update sharing on Drive documents via API
Update sharing permissions across hundreds or thousands of Drive files using a delegated service account, without manual intervention.
Drive API
Email operations
Escalate unread critical emails automatically
Detect when critical emails remain unread and escalate them through delegated monitoring and notification.
Gmail API
Scheduling
Aggregate calendar availability across teams via delegation
Collect free/busy data from multiple calendars to coordinate meetings across departments without exposing private event details.
Calendar API
Email operations
Distribute company announcements and track read status
Send organisation-wide announcements via Gmail API and capture read receipts per recipient, without relying on unreliable user-managed read confirmations.
Gmail API
Admin and governance
Automate company-wide email signature updates
Push new signature templates to every user mailbox using domain-wide delegation, ensuring compliance and branding across the organisation.
Gmail API · Admin SDK
Scheduling
Block out events across calendars from a central account
Insert or update blocking events into multiple users’ calendars using a single delegated service account, avoiding manual scheduling conflicts.
Calendar API
Documents and Drive
Auto-label incoming files in Shared Drives using delegation
Apply labels to new files appearing in Shared Drives by polling with a service account and acting on recent changes.
Drive API
Documents and Drive
Bulk revoke permissions from Shared Drives using delegation
Remove user or group access across multiple Shared Drives in one operation, ensuring compliance or rapid offboarding.
Drive API
Admin and governance
Synchronise contacts across all Workspace users
Push or update contact lists for every user in the domain to maintain consistent, up-to-date address books.
Admin SDK
Documents and Drive
Distribute onboarding packs at scale using Drive
Send standardised onboarding documents and checklists to every new starter’s Drive in minutes, directly from a delegated service account.
Drive API
Admin and governance
Track company policy acceptance via delegated Docs
Record and verify which employees have acknowledged the latest policy document using delegated access, avoiding manual survey spreadsheets.
Drive API · Docs API
Email operations
Automate contract renewal reminders via delegated email
Send timely, auditable reminders for contract renewals by scheduling delegated emails from a service account.
Gmail API · Sheets API
Admin and governance
Distribute and track surveys across the entire organisation
Send surveys to all users, monitor responses, and follow up, all managed centrally using delegated access.
Gmail API · Sheets API · Admin SDK
Reporting and data
Deliver scheduled Workspace reports to stakeholders
Automate regular report generation and email delivery to internal or external recipients using a delegated service account.
Sheets API · Gmail API
Admin and governance
Automatically update Google Group memberships from a source of record
Synchronise group memberships in Workspace to match a trusted external list, enforcing the intended access and communication structure.
Admin SDK
Email operations
Send personalised bulk email with mail merge
Generate and send custom emails to many recipients by merging spreadsheet data with message templates via a service account.
Gmail API · Sheets API
Reporting and data
Report on meeting room usage with a service account
Extract room booking data from multiple calendars to analyse real utilisation, not just scheduled events.
Calendar API · Admin SDK
Email operations
Set out-of-office replies across the entire organisation
Apply standardised out-of-office responses to all users via delegated access, useful for company shutdowns or emergencies.
Gmail API
Admin and governance
Alert on policy violation keywords in email
Automatically flag and notify on sensitive or banned keywords in user email using a delegated service account.
Gmail API
Scheduling
Remove obsolete recurring calendar events in bulk
Identify and delete outdated or orphaned recurring events across user calendars with domain-wide delegation.
Calendar API · Admin SDK
Documents and Drive
Enforce storage quotas on shared drives with automation
Automate monitoring and enforcement of shared drive quotas to avoid overages and operational surprises.
Drive API · Sheets API
Admin and governance
Monitor third-party app access with a service account
Audit OAuth app grants across a domain using a delegated account, catching risky permissions before they become a problem.
Admin SDK
Admin and governance
Audit and enforce consistency of email signatures
Check and report on whether every user has the correct email signature, catching manual edits and drift across the domain.
Gmail API · Admin SDK
Documents and Drive
Extract attachments from Google Calendar events
Pull linked files from calendar events for compliance, migration, or downstream automation using a delegated service account.
Calendar API · Drive API
Admin and governance
Synchronise a company-wide contact list for all users
Push a master address book into every user's Google Contacts using a delegated service account and the People API.
Admin SDK · People API
Email operations
Apply encryption to outbound email by policy
Scan and encrypt outgoing messages when they match defined criteria, using a service account operating with domain-wide delegation.
Gmail API
Documents and Drive
Audit cross-domain sharing of Drive documents
Identify which files in your domain are shared externally, and flag risky or unexpected exposure across tenant boundaries.
Drive API
Email operations
Enforce custom email signatures via delegated automation
Push organisation-wide signature templates to users’ Gmail accounts by script, ensuring compliance and consistency across tenants.
Gmail API · Admin SDK
Documents and Drive
Manage user task lists via delegation
Create, update, and monitor Google Tasks for multiple users from a single delegated service account.
Tasks API
Scheduling
Provision resource calendars for every department automatically
Create and manage resource calendars for each department using a delegated service account, ensuring consistent naming and access across a large domain.
Calendar API · Admin SDK
Documents and Drive
Expire external access to Drive folders automatically
Automatically remove third-party or external users from shared Drive folders after a set period using delegated automation.
Drive API · Admin SDK
Email operations
Send onboarding welcome emails as the hiring manager
Automate personalised welcome emails for new starters by sending from the hiring manager’s account using domain-wide delegation.
Gmail API
Email operations
Apply and manage Gmail labels across all mailboxes
Systematically apply or update Gmail labels on user mailboxes using a delegated service account, ensuring consistent classification at scale.
Gmail API
Email operations
Send phishing simulation emails via delegated service account
Deliver controlled phishing tests by sending campaign emails as end users using domain-wide delegation and the Gmail API.
Gmail API
Admin and governance
Proactively monitor and act on account suspensions
Detect user suspensions as they occur and trigger downstream actions before support tickets pile up or workflows break unexpectedly.
Admin SDK
Documents and Drive
Enforce project folder structures across all teams
Automatically audit and correct Drive folder hierarchies to match your standard, preventing drift as projects progress.
Drive API
Email operations
Send recurring email reminders from delegated accounts
Automate scheduled reminder emails using delegated Gmail API access, ensuring the right message comes from the right person on a reliable cadence.
Gmail API
Scheduling
Manage calendar resources with delegated service accounts
Create, update and audit room and equipment calendars across the domain using a service account with domain-wide delegation.
Calendar API · Admin SDK
Admin and governance
Audit and alert on security group changes in Workspace
Track and notify on sensitive group membership changes using a delegated service account, with reliable detection of real-world update events.
Admin SDK
Documents and Drive
Provision Docs templates to user Drives at scale
Distribute standardised Docs templates across an organisation by copying them into user Drives using a delegated service account.
Drive API · Docs API
Reporting and data
Keep team roster sheets synced with Directory
Automatically update shared Sheets with live user details from Directory, so teams always see the current staff list.
Admin SDK · Sheets API
Admin and governance
Standardise user profile photos across the domain
Enforce consistent user profile photos by updating them in bulk via a delegated service account, ensuring uniform branding and compliance.
Admin SDK
Email operations
Automate out of office replies for all users
Set, update, and clear out of office auto-replies across users, using a service account to enforce policy or respond to requests at scale.
Gmail API
Admin and governance
Roll out and maintain Gmail signatures across the company
Enforce consistent Gmail signatures for all users by applying updates through domain-wide delegation, avoiding manual setup and drift.
Gmail API · Admin SDK
Scheduling
Automatically reserve meeting rooms via service account
Book physical meeting rooms on users’ behalf using delegated access, ensuring resource calendars are updated instantly and consistently.
Calendar API · Admin SDK
Email operations
Apply Gmail labels in bulk across user accounts
Add or update labels for many users at once using a delegated service account, without manual browser work.
Gmail API
Documents and Drive
Distribute company policy documents to all staff reliably
Push updated policy documents to every user’s Drive, ensuring everyone has access and the latest version is always available.
Drive API
Multi-tenant and agencies
Synchronise contact directories across Workspace domains
Keep contacts in sync between separate Google Workspace domains using a delegated service account, avoiding manual exports and stale data.
Admin SDK · People API
Documents and Drive
Transfer Drive folder ownership between users
Reassign entire Drive folder hierarchies to a new owner, retaining sharing and structure, without manual intervention.
Drive API · Admin SDK
Admin and governance
Synchronise group memberships from HR to Google Workspace
Keep Workspace groups in sync with your HR system by driving changes through a service account with domain-wide delegation.
Admin SDK
Email operations
Schedule onboarding welcome emails from a service account
Send timed onboarding emails to new starters automatically, using delegated access rather than personal accounts.
Gmail API
Scheduling
Create calendar events for every user in the organisation
Push events to all calendars using a service account, ensuring coverage and tracking silent partial failures.
Calendar API · Admin SDK
Admin and governance
Enforce Drive quota policy with scheduled sweeps
Automate periodic checks and clean-ups of Drive storage usage across a domain using a delegated service account.
Drive API · Admin SDK
Admin and governance
Track onboarding checklist completion for new employees
Monitor and record progress on onboarding tasks for each new joiner by updating a shared checklist automatically using domain-wide delegation.
Sheets API · Admin SDK
Documents and Drive
Alert users before important documents expire across the domain
Scan shared drives and user folders for documents with expiry dates, then notify owners or teams before those files go out of date or lose compliance.
Drive API
Admin and governance
Synchronise Workspace group membership with your HRIS
Keep Google Workspace groups aligned to your HR system by pushing updates with a delegated service account.
Admin SDK
Email operations
Distribute and track mass surveys via Gmail
A delegated service account sends survey invitations to large recipient lists and tracks responses, centralising delivery and engagement data for reporting.
Gmail API · Sheets API
Scheduling
Place organisation-wide calendar blocker events
Create all-hands or department-wide blockers across every user calendar, ensuring no one can be double-booked during critical periods.
Calendar API · Admin SDK
Email operations
Manage phishing simulation campaigns across Workspace mailboxes
Coordinate, send, and track simulated phishing emails across the domain using delegated access for accurate reporting and incident response.
Gmail API · Admin SDK
Documents and Drive
Automate recurring task assignment for Workspace teams
Use a delegated service account to assign and rotate tasks among team members on a scheduled basis, without relying on manual intervention.
Drive API · Sheets API
Documents and Drive
Automate scheduled Drive content backup across tenants
Regularly export and archive Drive contents for multiple users and tenants using delegated automation, with control over frequency and retention.
Drive API
Admin and governance
Enforce security group policy across all users
Automatically audit and correct group memberships to match your security policy, ensuring every user has the right access at all times.
Admin SDK
Admin and governance
Export user activity audit logs via delegation
Pull activity audit logs from multiple tenants using a service account, so you can inspect and archive user actions across your estate.
Admin SDK
Email operations
Auto-label incoming emails by department with delegation
Apply department labels to users’ incoming emails using a delegated service account and directory-driven logic.
Gmail API · Admin SDK
Scheduling
Synchronise calendar events between business units
Copy and maintain event details between calendars in different organisational units using domain-wide delegation and the Calendar API.
Calendar API
Email operations
Update email signatures for many users at once
Push standardised signatures out to large groups by automating the Gmail settings API via domain-wide delegation.
Gmail API
Admin and governance
Manage a central contact list across all users
Push updates to every user's contacts from a single source of truth, so all staff have the same details without manual edits.
Admin SDK
Admin and governance
Set out-of-office for every user in the domain
Automate out-of-office settings for users across the organisation, keeping calendars and Gmail responses consistent during absences.
Gmail API · Calendar API
Admin and governance
Monitor and enforce compliance policies across domains
Automate detection and remediation of policy violations using a delegated service account with cross-tenant visibility.
Admin SDK · Drive API
Documents and Drive
Track cross-domain document sharing in Google Drive
Map every document shared outside your domain, recording who shared it, with whom, and when, using a delegated service account for Drive.
Drive API · Admin SDK
Email operations
Inject custom footers into outbound emails via API
Add or update standard disclaimers, signatures, or compliance footers to users’ sent mail by rewriting messages with domain-wide delegation.
Gmail API
Documents and Drive
Bulk update Drive permissions via delegation
Apply or remove sharing permissions across large sets of files using a delegated service account, avoiding manual intervention.
Drive API
AI agents on Workspace
Send Google Chat bot responses domain-wide with delegation
Respond to Google Chat messages across all users in a Workspace domain using a delegated service account, without manual token handling.
Chat API · Admin SDK
Documents and Drive
Auto-expiry for external Drive sharing links via delegation
Automatically revoke external Drive sharing links after a set period, using a delegated service account to enforce consistent data hygiene.
Drive API
Scheduling
Scheduled backup of user calendars via delegation
Regularly export all users' primary calendars to a safe location using a delegated service account to guard against accidental deletion or sync errors.
Calendar API · Drive API
Scheduling
Reserve multiple calendar resources in bulk from a service account
Book several rooms or equipment at once using a delegated service account, ensuring consistent reservations across many resources.
Calendar API · Admin SDK
Admin and governance
Automate onboarding task creation across new hires
Automatically generate Drive folders, assign Calendar events, and send welcome emails for each new user as they join the organisation.
Admin SDK · Drive API · Calendar API · Gmail API
Documents and Drive
Mass-rename shared drives with delegated automation
Rename hundreds of shared drives in production by impersonating admins and updating drive names directly, without manual intervention or bulk export/import.
Drive API
Admin and governance
Send template-based welcome emails to new users automatically
Trigger a consistent, customisable welcome message for each new account, using templates and delegated sending from a real mailbox.
Admin SDK · Gmail API
Admin and governance
Update the company-wide contact directory with a service account
Keep the organisation’s shared contacts current by updating the Directory API using a delegated service account, avoiding manual edits and inconsistencies.
Admin SDK
Documents and Drive
Automate migration of user Drive and mail with domain delegation
Bulk-migrate Drive files and Gmail messages between accounts or domains without user involvement, handling real-world volume and edge cases.
Drive API · Gmail API
Admin and governance
Centralised logging of user activity across Workspace
Aggregate user actions from multiple Workspace apps into a single log, using a delegated service account for consistent auditing.
Admin SDK · Drive API · Gmail API
Scheduling
Insert a calendar event for every user in the domain
Add an event to all users’ primary calendars using a delegated service account, and handle the quirks of large-scale insertion.
Calendar API
Admin and governance
Bulk manage contacts for user groups with delegation
Add, update, or remove contacts across entire user groups using a delegated service account, avoiding manual repetition.
Admin SDK
Email operations
Automate labelling of incoming emails using delegation
Apply labels to inbound mail across mailboxes for routing, compliance or workflow using a service account with domain-wide delegation.
Gmail API
Admin and governance
Update Gmail signatures for every user at once
Roll out company-wide signature changes using a delegated service account to enforce consistency and branding.
Gmail API
Email operations
Manage vacation responders across all users from a single place
Set, update, or clear vacation responses for multiple users centrally using domain-wide delegation and the Gmail API.
Gmail API
Documents and Drive
Enforce a consistent Drive folder structure across the domain
Automatically create and repair the canonical folder tree in every user's My Drive using a delegated service account.
Drive API
Documents and Drive
Remove external access from shared Drive files in bulk
Strip links and revoke external collaborators from hundreds or thousands of shared Drive files using delegated access.
Drive API
Admin and governance
Automate suspicious login alerts across Workspace tenants
Detect suspicious logins and dispatch alerts automatically, so admins can act before a compromised account escalates.
Admin SDK · Gmail API
Admin and governance
Apply email legal hold across all users
Enforce legal hold on every mailbox in the domain using a delegated service account, without relying on manual admin actions or inconsistent Vault rules.
Admin SDK · Gmail API
Admin and governance
Automate Workspace license assignment and deprovisioning
Provision and reclaim Workspace licenses via a delegated service account, reducing manual admin while tracking every change for audit.
Admin SDK
Email operations
Bulk label management across user inboxes
Apply, remove, or rename labels in many Google Workspace inboxes at scale using a delegated service account.
Gmail API
Documents and Drive
Auto-provision shared drives for every new project
Spin up a new shared drive for each project, with the right permissions and structure, as soon as the project is created.
Drive API · Admin SDK
Email operations
Manage domain-wide email allow and block lists centrally
Set, update, and audit email whitelist and blacklist rules across all users from one place, avoiding manual filter drift and inconsistent enforcement.
Gmail API · Admin SDK
Scheduling
Apply out-of-office to many calendars at once
Update out-of-office status in bulk for users, handling events and status propagation with a delegated service account.
Calendar API
Documents and Drive
Automated monitoring for external sharing violations
Detect and report when Drive files or folders are shared outside the organisation using a delegated service account.
Drive API · Admin SDK
Admin and governance
Enforce email retention across the organisation with a delegated service account
Apply and audit email retention policies centrally, using a service account to ensure all mail is handled regardless of user participation.
Gmail API · Admin SDK
Documents and Drive
Bulk update Drive file owners during a role change
Transfer ownership of Drive files in bulk when a user changes role, using a delegated service account to avoid orphaned or inaccessible documents.
Drive API
Admin and governance
Automate standardised user signatures across all mailboxes
Apply and enforce consistent email signatures for all users by updating their settings through the Gmail API with domain-wide delegation.
Gmail API
Admin and governance
Centralised audit of third-party app access across Workspace
Enumerate OAuth grants and connected apps for every user to surface risky or unauthorised third-party access in one place.
Admin SDK
Scheduling
Company-wide calendar event creation and updates
Push or update calendar events across every user, handling large-scale scheduling from a delegated service account.
Calendar API
Email operations
Automate signature updates for every user in Workspace
Apply a standard email signature across all mailboxes using a delegated service account and track which users have been updated.
Gmail API · Admin SDK
Admin and governance
Bulk add and remove user email aliases
Automate the process of managing hundreds of user aliases across a domain using a delegated service account and the Admin SDK.
Admin SDK
Email operations
Enforce standardised email footers domain-wide
Ensure every outbound message includes a compliant footer by injecting or replacing signatures at send-time across all users.
Gmail API · Admin SDK
Email operations
Centralised management of vacation responders via delegation
Configure, audit, and clear vacation responders across multiple users from a single delegated service account.
Gmail API
Documents and Drive
Bulk document sharing and revocation via delegation
Automate the process of granting or removing access to many Drive files at once, without end-user involvement or manual errors.
Drive API
Admin and governance
Sync external directory data into the Workspace contact directory
Keep the Workspace Directory up to date by syncing external HR or CRM contact data using a delegated service account.
Admin SDK
Email operations
Send onboarding welcome emails via service accounts
Deliver consistent, timely onboarding messages to new starters by automating welcome emails from a central account using domain-wide delegation.
Gmail API · Admin SDK
Scheduling
Automate large-scale calendar resource bookings
Bulk-book rooms or equipment across a Workspace domain using a delegated service account, avoiding manual scheduling errors and double-bookings.
Calendar API
Admin and governance
Synchronise Google group memberships with your HR system
Keep mailing lists and permissions accurate by regularly syncing group memberships from your HR source of truth via a delegated service account.
Admin SDK
Documents and Drive
Set and renew Drive permissions on a fixed schedule
Automate Drive file access expiry so external or temporary collaborators lose access unless explicitly renewed, enforcing least-privilege over time.
Drive API
Email operations
Detect and notify users of phishing links in mail
Automate scanning of mailboxes for phishing links and send contextual warnings to affected users before damage is done.
Gmail API · Chat API
Documents and Drive
Automate project folder creation and access assignment
Create a Drive folder for each new project and assign the correct access immediately, without waiting for manual intervention.
Drive API · Admin SDK
Scheduling
Broadcast real-time calendar availability across systems
Use a delegated service account to surface users’ up-to-date free/busy status to other platforms or internal dashboards.
Calendar API
Documents and Drive
Automate recurring task assignment in Google Docs
Use a delegated service account to create and assign tasks in Docs comments on a schedule, ensuring consistent workflow handoffs.
Docs API · Admin SDK
Documents and Drive
Provision Drive templates by user role automatically
Create and share Drive templates to users based on their role, ensuring new joiners have the right resources without manual setup.
Drive API · Admin SDK
Scheduling
Schedule calendar events across many users in bulk
Automate the creation of large numbers of events on user calendars for training, maintenance or campaigns using a delegated service account.
Calendar API
Documents and Drive
Enforce security policies on shared Drive files
Detect and remediate externally shared files by scanning Drive and applying policy actions via a delegated service account.
Drive API
Admin and governance
Review third-party app access across all users
Enumerate OAuth grants to external apps for every user, so you can spot risky or unwanted integrations before they cause trouble.
Admin SDK
Email operations
Deliver onboarding welcome kits via delegated automation
Automatically send onboarding materials to new users, ensuring every new joiner receives the correct resources as soon as their account is provisioned.
Gmail API · Drive API
Scheduling
Automatically colour-code calendar events for users
Use a delegated service account to assign event colours based on rules, so users can scan their calendars for key meetings at a glance.
Calendar API
Email operations
Update every user's Gmail signature automatically
Roll out a new company signature across all mailboxes using the Gmail API and delegated access.
Gmail API · Admin SDK
Documents and Drive
Track document approvals across teams with delegation
Automate tracking of document approval status by having a delegated service account write and monitor comments or metadata across multiple teams’ Drives.
Drive API
Admin and governance
Update access groups dynamically with org unit changes
Sync Google Groups membership to organisational changes in real time, so access tracks team moves and restructuring without manual intervention.
Admin SDK
Email operations
Automatically label emails for compliance monitoring
Apply compliance-related labels to emails across user mailboxes by running delegated automation with a service account.
Gmail API
Documents and Drive
Manage external collaborator access across its full lifecycle
Grant, monitor, and revoke external user access to Drive and Docs through a delegated service account, keeping data exposure tightly bounded.
Drive API · Admin SDK
Documents and Drive
Monitor shared drive quota usage across the domain
Track storage used by every shared drive to spot overages, growth trends and unexpected spikes before users hit quota limits.
Drive API
Email operations
Set up organization-wide alerts for sensitive keywords
Monitor all user mailboxes for specific keywords and alert security teams when matches appear, using a delegated service account.
Gmail API
Admin and governance
Generate org charts automatically from the Workspace directory
Build real-time org charts by pulling reporting lines and titles directly from the Admin Directory API with a delegated service account.
Admin SDK
Email operations
Remove phishing emails across many inboxes fast
Sweep malicious messages from user mailboxes at scale after a phishing campaign is detected or reported.
Gmail API · Admin SDK
Documents and Drive
Detect and flag Drive documents violating policy across a domain
Identify and label documents matching compliance or security triggers in Drive, using delegated access and domain-wide search.
Drive API · Admin SDK
Scheduling
Assign recurring tasks to teams via delegated automation
Use a service account to reliably create and rotate team tasks in Google Workspace on a set schedule.
Calendar API · Admin SDK
Admin and governance
Automate remote device wipes for lost or stolen hardware
Trigger and track remote wipes across all managed devices using delegated service account automation, reducing manual intervention and response delays.
Admin SDK
Admin and governance
Schedule regular exports of Workspace audit logs
Export audit logs on a schedule using delegated service accounts to feed SIEMs or compliance archives.
Admin SDK
Admin and governance
Audit Google Workspace security group membership
Enumerate all members of security groups to find unexpected access, ex-employees, or risky external users before they cause incidents.
Admin SDK
Scheduling
Automate recurring cleanup of shared Workspace calendars
Use delegated access to remove old or orphaned events and calendars, keeping shared calendars manageable and accurate.
Calendar API
Admin and governance
Verify email signatures meet company policy
Check that every user's Gmail signature matches required elements like disclaimers, contact details, and branding, using delegated access.
Gmail API · Admin SDK
Admin and governance
Monitor Workspace user account activity via delegation
Track login, email, and document activity across all users in a domain using a delegated service account, with daily or real-time reporting.
Admin SDK · Gmail API · Drive API
Scheduling
Automate resource booking approvals in Calendar
Use a delegated service account to approve or reject resource bookings based on policy, without manual review.
Calendar API
Email operations
Update email signatures for all users in bulk
Standardise or update user signatures across the domain by automating changes with a delegated service account.
Gmail API · Admin SDK
Scheduling
Sync vacation calendars across the company automatically
Keep a unified, up-to-date calendar of all staff leave by reading individual calendars and updating a shared one via a service account.
Calendar API
Multi-tenant and agencies
Synchronise contact directories across multiple tenants
Keep user and shared contacts consistent between Google Workspace tenants using a delegated service account and the Directory API.
Admin SDK
Documents and Drive
Proactive alerts for domain Drive storage usage
Monitor and alert when aggregate Google Drive storage approaches quota, before new uploads quietly start failing.
Drive API · Admin SDK
Documents and Drive
Enforce standard Drive labels across the organisation
Apply and update mandatory Drive labels on all files, ensuring compliance with data classification and retention policies.
Drive API
Admin and governance
Provision and sync group memberships across users
Automate the assignment of users to Google Groups, keeping memberships aligned with external sources or role changes.
Admin SDK
Admin and governance
Centralized alerting for suspicious Workspace logins
Detect and notify on suspicious sign-ins across all users by polling audit logs with a delegated service account, not relying on per-user settings.
Admin SDK
Scheduling
Provision resource calendars dynamically for new spaces
Automate creation of resource calendars for meeting rooms and shared spaces as soon as new resources are onboarded.
Calendar API · Admin SDK
Scheduling
Send event invites to an entire organisation with delegation
Add all users in a Workspace domain as attendees to a calendar event using a service account with domain-wide delegation.
Admin SDK · Calendar API
Admin and governance
Bulk remove third-party app OAuth grants domain-wide
Revoke OAuth tokens for unwanted apps across all users, cleaning up old integrations and reducing risk in one operation.
Admin SDK
Documents and Drive
Discover Drive content across all users in the domain
Index and search files stored across every user's Drive using a delegated service account, surfacing documents by content and metadata.
Drive API
AI agents on Workspace
Assign and track tasks as a service account
Delegate task creation, assignment, and progress tracking at scale using a service account, without relying on individuals to remember.
Drive API · Sheets API
Admin and governance
Automatically reassign Workspace licences on user changes
Free up and reallocate Google Workspace licences by automating removal from leavers and assignment to new starters, using a delegated service account.
Admin SDK
Admin and governance
Enforce 2FA across all users in bulk
Enrol every account in 2-step verification at once using delegated admin access, and monitor compliance centrally.
Admin SDK
Admin and governance
Bulk creation of Google Classroom courses via API
Create dozens or hundreds of Classroom courses in one go using a delegated service account, avoiding manual setup and user error.
Admin SDK
Email operations
Monitor all mailboxes for sensitive keywords in real time
Scan every user's email for terms that indicate compliance or security issues, using delegated access and scheduled probes.
Gmail API
Admin and governance
Synchronise Google Groups membership from external sources
Keep Google Groups in sync with your HR or directory system by reconciling group membership via the Admin SDK.
Admin SDK
Admin and governance
Centrally enforce email retention policies across all mailboxes
Apply and audit retention rules on every user account using a delegated service account, ensuring compliance without relying on end-user behaviour.
Gmail API · Admin SDK
Documents and Drive
Implement dynamic access expiry for Shared Drives
A delegated service account reviews and revokes Shared Drive membership on a schedule, enforcing time-based access for external or internal users.
Drive API · Admin SDK
Scheduling
Bulk removal of calendar events via delegation
Delete hundreds or thousands of calendar events in user calendars using a delegated service account, with auditability and operational control.
Calendar API
Admin and governance
Synchronise external contact directories to Google Workspace
Push updates from a master directory into Workspace so all users have up-to-date shared contacts.
Admin SDK
Documents and Drive
Auto-label documents by department with a service account
Apply department-specific labels to Drive files automatically, so audit and access rules keep pace with how teams actually work.
Drive API
Admin and governance
Adjust sharing on multiple user calendars in bulk
Change access to many users’ calendars centrally using a delegated service account, avoiding manual edits and missed accounts.
Calendar API · Admin SDK
Admin and governance
Export user activity logs on a schedule with delegation
Automate periodic export of user activity logs for compliance or analysis using a delegated service account, avoiding manual pulls.
Admin SDK
Admin and governance
Automatically assign secondary email aliases in bulk
Add or update secondary email aliases for users across an organisation using domain-wide delegation and the Admin SDK.
Admin SDK
Admin and governance
Synchronise email signatures across all users with domain delegation
Update every user's Gmail signature centrally by pushing changes via a delegated service account, ensuring consistency and compliance.
Gmail API · Admin SDK
Admin and governance
Automatically update Workspace group memberships
Keep Google Groups in sync with source-of-truth data by updating memberships via a delegated service account.
Admin SDK
Scheduling
Automate room booking conflict resolution in Google Calendar
Detect and resolve double-booked rooms by programmatically moving or notifying affected events using delegated access, rather than relying on manual intervention.
Calendar API
Admin and governance
Bulk update the Workspace contact directory with a service account
Keep a domain’s shared contacts current by updating the directory via a delegated service account, with careful handling of propagation and silent API quirks.
Admin SDK
Email operations
Send onboarding welcome emails to new users at scale
Blast a tailored onboarding email to every new user as their account is created, using a delegated service account to send from HR or IT.
Gmail API · Admin SDK
Admin and governance
Send automated suspicious login alerts to admins
Detect suspicious Workspace logins and automatically notify admins using a delegated service account and audit API polling.
Admin SDK
Documents and Drive
Bulk permission reassignment when user roles change
Automatically update Drive file and folder permissions in bulk when a user's role changes, ensuring access stays aligned with current responsibilities.
Drive API · Admin SDK
Admin and governance
Enforce confidentiality on calendar events in Workspace
Restrict visibility and enforce privacy levels on events using delegated service account access, rather than relying on user behaviour.
Calendar API · Admin SDK
Documents and Drive
Enforce folder structures in Shared Drives with automation
Automatically create and maintain the required folder layout in Shared Drives, correcting drift and closing accidental gaps.
Drive API
Reporting and data
Report on Drive storage usage across the entire organisation
Audit and track Google Drive storage usage for every user, producing a reliable, up-to-date organisational report.
Drive API · Admin SDK
Email operations
Enforce consistent Gmail labels across the whole organisation
Apply and maintain a standard label set in every user's mailbox using a delegated service account, even as staff change.
Gmail API · Admin SDK
Documents and Drive
Expire shared file access automatically after a set period
Grant temporary file access via automation and remove it on schedule, ensuring time-limited sharing without manual intervention.
Drive API
Email operations
Bulk manage vacation responders for many users
Set, update or clear out-of-office replies across multiple mailboxes in one operation via delegated access.
Gmail API
Email operations
Monitor all shared inboxes centrally with a service account
Track incoming messages to shared mailboxes from one place, so nothing urgent is missed across teams or departments.
Gmail API
Admin and governance
Remove third-party OAuth apps from all users
Revoke access for unwanted OAuth apps across every user in your Workspace domain using a delegated service account and the Admin SDK.
Admin SDK
Email operations
Flag emails organisation-wide for sensitive keywords
Automatically scan all incoming and outgoing mail for policy keywords using a delegated service account, surfacing matches for review or escalation.
Gmail API · Admin SDK
Scheduling
Audit calendar invites for compliance violations
Scan event invites across all user calendars to flag external guests, missing conferencing, or other compliance issues before incidents occur.
Calendar API · Admin SDK
Admin and governance
Automate data retention policy enforcement on a schedule
Regularly enforce retention and deletion policies across user Drive files using a delegated service account with audit-grade traceability.
Drive API · Admin SDK
Documents and Drive
Distribute and update templates to team Drives
Copy standardised templates to distributed team Drives, ensuring every group works from the correct version.
Drive API
Documents and Drive
Bulk creation of onboarding checklists in Drive
Automate the generation of onboarding checklists as Docs or Sheets for every new starter, with permissions and templates enforced centrally.
Drive API · Docs API · Sheets API
Admin and governance
Sync external contacts to the company directory
Push external partner and customer contacts into the Workspace directory so staff autofill and sharing work as expected.
Admin SDK
Scheduling
Block out user calendars automatically to reserve time
Automate calendar blocking for teams or resources by creating busy events across multiple users using a delegated service account.
Calendar API · Admin SDK
Documents and Drive
Bulk reset permissions on Shared Drives using delegation
Remove and reapply user and group access across many Shared Drives by impersonating an admin with delegated access.
Drive API
Documents and Drive
Alert on sensitive document access in real time
Send immediate alerts when flagged Drive documents are accessed, leveraging delegated monitoring for high-risk files.
Drive API · Admin SDK
Email operations
Manage Gmail signatures across the entire domain
Update and standardise user signatures via the Gmail API, ensuring compliance and consistency without manual intervention.
Gmail API
Scheduling
Book meeting rooms for cross-team events with a service account
Automate meeting room booking across teams using a delegated service account, ensuring resource calendars are updated and conflicts are handled.
Calendar API
Documents and Drive
Track policy acceptance using Drive and delegated access
Monitor who has accepted the latest policy by tracking file interactions through a service account.
Drive API
Email operations
Blast company-wide announcements from a delegated account
Send organisation-wide announcement emails through a service account, ensuring delivery logs and compliance at scale.
Gmail API
Documents and Drive
Auto-provision training materials for new starters
Automatically create and share onboarding materials with new users using delegated automation, ensuring timely and consistent delivery.
Drive API · Sheets API
Scheduling
Grant shared calendar access via Google Groups
Delegate shared calendar access to groups rather than individuals, so membership changes update access without manual intervention.
Calendar API · Admin SDK
Admin and governance
Automate mass user onboarding with delegated access
Provision accounts, set group membership, and push Drive assets at scale using a service account with domain-wide delegation.
Admin SDK · Drive API
Multi-tenant and agencies
Synchronise user directories across multiple domains
Keep user records in sync between Workspace tenants using a delegated service account with directory read and write access.
Admin SDK
Scheduling
Synchronise out-of-office status across calendars
Mirror out-of-office status between multiple Google Workspace calendars so colleagues always see accurate availability.
Calendar API
Documents and Drive
Schedule shared drive usage reports with delegation
Automate shared drive storage and activity summaries across tenants, so admins spot growth and orphaned content before limits hit.
Drive API
Admin and governance
Notify admins of security incidents in real time
Monitor for high-risk actions and alert the right team instantly, using delegated access to deliver notifications as soon as incidents are detected.
Admin SDK · Gmail API
Documents and Drive
Grant and revoke document access on a schedule
Automate temporary sharing of Drive files by time window, using a delegated service account to apply and remove permissions.
Drive API
Admin and governance
Provision and audit user aliases across Workspace tenants
Automatically add, remove and track user aliases, ensuring every email address is accounted for and compliance checks are possible.
Admin SDK
Scheduling
Automatically colour-code calendar events by rule
Apply consistent event colours for categories like external meetings or focus time by using a delegated service account to update users’ calendars.
Calendar API
Reporting and data
Sync bulk Google contacts to your CRM
Use a delegated service account to export and synchronise Google contacts in bulk to a third-party CRM, maintaining consistency across systems.
Admin SDK
Scheduling
Automate booking of calendar resources with a service account
Schedule meeting rooms or equipment across multiple users by automating resource bookings through the Calendar API and a delegated service account.
Calendar API
Email operations
Apply conditional forwarding rules via delegated automation
Set up and manage mailbox-specific forwarding logic based on message content, sender or other criteria using a service account.
Gmail API
Documents and Drive
Rotate access to departmental Drives from a delegated account
Cycle membership of shared Drives for departments using a service account, enforcing regular access reviews and removals.
Drive API
Email operations
Scan all inbound attachments for viruses at domain scale
Pull attachments from every user's inbox using a delegated service account and scan them for malware before allowing access.
Gmail API · Drive API
Admin and governance
Automate dynamic group membership with real-time data
Update Google Group memberships automatically based on source-of-truth roles, departments or access needs in your systems.
Admin SDK
Email operations
Alert on sensitive keywords in inbound email
Scan all incoming mail for high-risk terms and trigger alerts for review, without relying on per-user inbox rules.
Gmail API
Email operations
Enforce email retention policy across the domain
Apply and audit consistent retention rules to all mailboxes using a delegated service account, preventing accidental or intentional data loss.
Gmail API · Admin SDK
Admin and governance
Handle dynamic group membership updates via API
Update Google Group memberships in response to source-of-truth changes, but beware API propagation and race conditions.
Admin SDK
Scheduling
Route calendar invites for approval via a group
Use a delegated service account to intercept, review, and approve calendar invitations sent to sensitive team addresses before they reach calendars.
Calendar API · Admin SDK
Email operations
Set out-of-office replies for many users at once
Configure or clear Gmail vacation responders across large user lists via a delegated service account.
Gmail API
Documents and Drive
Use org chart data to drive file permissions
Set Drive sharing automatically based on reporting lines, so access follows real organisational changes without manual upkeep.
Admin SDK · Drive API
Documents and Drive
Provision Drive access based on project assignment
Automate Drive folder access for project teams using domain-wide delegation to reduce manual permission management and onboarding delays.
Drive API · Admin SDK
Scheduling
Map calendar visibility to team roles via delegation
Automate who can see which calendars by syncing Google Calendar ACLs to role assignments in your directory.
Calendar API · Admin SDK
Admin and governance
Automate alerts for Workspace security incidents
Detect and notify on critical security events in Google Workspace by polling the audit log and sending targeted alerts, without relying on admin email forwarding.
Admin SDK · Gmail API
Admin and governance
Detect unusual user behaviour with delegated access
Monitor login, email, and Drive patterns for anomalies using a service account and act before a breach or compliance issue escalates.
Admin SDK · Gmail API · Drive API
Scheduling
Automatically assign meeting rooms using delegation
Automate the allocation of calendar resources like rooms by impersonating users with a service account, avoiding double-bookings and manual intervention.
Calendar API · Admin SDK
Email operations
Enforce a standard email signature across all users
Apply and update a unified email signature for every account by automating profile settings with domain-wide delegation.
Gmail API · Admin SDK
Documents and Drive
Enforce compliance policies on Shared Drives with automation
Automate identification and remediation of non-compliant files and permissions on Shared Drives using a delegated service account.
Drive API · Admin SDK
Documents and Drive
Send access alerts for sensitive Drive files in context
Alert the right people when a sensitive file is accessed, including file details and triggering context, using a delegated service account.
Drive API · Gmail API
Email operations
Apply custom labels across user inboxes with automation
Use delegated access to tag emails in user inboxes for workflows, compliance, or triage, without relying on users to do it themselves.
Gmail API
Scheduling
Create calendar events in bulk via domain delegation
Automate mass calendar event creation for users across an organisation using a delegated service account, avoiding manual scheduling and invites.
Calendar API
Documents and Drive
Provision departmental shared drives with delegated automation
Automatically create and configure shared drives for each department, applying naming, structure, and access policies from a central script.
Drive API · Admin SDK
Email operations
Convert email attachments into structured spreadsheet rows
Extract attachments from incoming emails and parse them automatically into rows of a Google Sheet using a delegated service account.
Gmail API · Sheets API
Admin and governance
Run a quarterly access review across all shared drives
Enumerate every shared drive, list all members and their roles, and export the results for review or audit.
Drive API · Admin SDK
Documents and Drive
Notify the owner when a document is untouched for 90 days
Alert document owners before files are forgotten by tracking Drive activity and sending targeted notifications when a document hasn't been opened in 90 days.
Drive API · Gmail API
Email operations
Template and send renewal reminders from a real mailbox
Generate and send renewal reminder emails directly from the user’s mailbox, preserving their real sender identity and conversation history.
Gmail API
Documents and Drive
Apply bulk permission changes to Shared Drives at scale
Efficiently update access for users or groups across many Shared Drives, without manual intervention or inconsistent results.
Drive API
Admin and governance
Synchronise group memberships from your HR system
Automatically align Workspace group memberships with HR data to reflect team changes and joiners/leavers reliably.
Admin SDK
Admin and governance
Enforce standardised email footers across all users
Apply and maintain a compliant email signature for every user via a delegated admin account, avoiding manual drift and non-compliance.
Gmail API · Admin SDK
Reporting and data
Export Workspace data on a schedule to external storage
Regularly extract and deliver Workspace data to external storage, using a delegated service account to automate the entire process.
Drive API · Sheets API
Email operations
Monitor a shared mailbox for SLA breaches with a service account
Track incoming mail to a shared address and flag messages that breach response SLAs, using delegated workspace access.
Gmail API
Documents and Drive
Let support agents see order history from Sheets
A delegated service account can pull order history from Google Sheets and present it to support agents on demand, without manual sharing or exposing the entire sheet.
Sheets API
Admin and governance
Back up Workspace data to external storage on a schedule
Automate regular Workspace data exports to external storage using a delegated service account, handling API limits and consistency issues.
Drive API · Gmail API
Documents and Drive
Route inbound CVs into a hiring pipeline folder
Automatically collect candidate CVs from email and place them in a shared Drive folder for the hiring team.
Gmail API · Drive API
Documents and Drive
Detect duplicate customer records across shared sheets
Use a delegated service account to scan multiple shared Sheets for duplicate customer entries, surfacing conflicts for human review before they propagate into downstream systems.
Sheets API · Drive API
Admin and governance
Produce a monthly security report of admin actions
Aggregate all admin actions across the domain into a monthly report by querying the audit logs with a delegated service account.
Admin SDK
Email operations
Automatically label and archive invoice emails in Gmail
Automatically label and archive incoming invoice emails in Gmail using domain-wide delegation, with concrete steps and pitfalls seen in production environments.
Gmail API
Email operations
Monitor unauthorised Gmail filters with domain-wide delegation
Detecting and alerting on suspicious Gmail filter changes via the API requires careful baselining and regular polling, as not all changes surface in security dashboards immediately.
Gmail API
Admin and governance
Synchronise Google Group membership from a spreadsheet
Automate Google Group membership updates from a Google Sheet, reducing manual errors and centralising access control, but watch for propagation delays and consistency issues.
Admin SDK · Sheets API
Scheduling
Exporting calendar events and capacity domain-wide
How to reliably export all users' primary and secondary Google Calendar events for capacity analysis, with details on avoiding incomplete data and silent API omissions.
Calendar API · Admin SDK
Documents and Drive
Monitoring new files in a shared Drive folder
How to track and respond to new files uploaded in a Google Drive shared folder using push notifications and incremental sync, with real-world caveats.
Drive API
Reporting and data
Generating weekly status documents from Admin SDK activity
Automate weekly status reports by extracting user activity via the Admin SDK Reports API and formatting results into Google Sheets for consistent, up-to-date visibility.
Admin SDK · Sheets API
Documents and Drive
Finding Drive files shared with an external address
How to identify Google Drive files shared with a specific external email using domain-wide delegation, and the critical limitations you must handle.
Drive API · Admin SDK
Email operations
Implementing after-hours auto-response with domain-wide delegation
Set up an after-hours auto-responder using a delegated service account, with advice on handling Gmail API quirks and confidential message edge cases.
Gmail API
Documents and Drive
Indexing contract files in Drive with domain-wide delegation
How to reliably index contract files across Google Drive using domain-wide delegation, and what breaks when Shared Drives and impersonation are misunderstood.
Drive API
Reporting and data
Reconciling calendar bookings with invoices using domain-wide delegation
Accurately match Google Calendar bookings to invoiced services across all users with domain-wide delegation, and avoid missing cancellations or updates that lead to financial errors.
Calendar API
Not sure which one you need?
Describe the problem in your own words. The assistant knows every use case on this site and will point you at the closest ones — or tell you plainly when what you want is a new build, and roughly what it would involve.
Answers come from the use cases on this site. It will tell you when something is not covered rather than inventing it — and it never asks for credentials.
Have something that is not on this list?
Most of what we build starts as a sentence someone types into a box like the one above. If the pattern does not exist yet, we will scope it with you — $500 per hour, and the first reply costs nothing.
Tell us what you need