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Use cases → Admin and governance

Hand over a departing employee's mail and files

Transfer ownership, set forwarding and preserve what matters before the account is suspended.

Who it is forIT and managers handling departures.
APIsAdmin SDK, Drive API, Gmail API
Typical scopesadmin.directory.user, drive, gmail.settings.basic

The problem

Suspend too early and live work is lost. Leave it too long and an unmonitored mailbox quietly buries customer messages for months.

How it works

  1. Transfer Drive ownership to the manager or a durable account.
  2. Set forwarding or delegation so inbound mail reaches a person.
  3. Export what compliance requires.
  4. Only then suspend.

What changes

Nothing is lost, and no customer writes into a mailbox nobody reads.

The trap in this one. An unmonitored mailbox is the real damage. Route inbound mail to a human on day one of a departure, before anything else.

Questions people ask

What about shared aliases on their account?

Move them first. Aliases living on a departing person's mailbox are the most commonly missed step.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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