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Use cases → Admin and governance

Deliver Workspace access logs to admins on demand

Fetch and distribute Workspace audit logs to administrators using a delegated service account, avoiding manual pulls or scheduled exports.

Who it is forWorkspace platform or security teams needing to provide ad hoc access log reports to domain admins.
APIsAdmin SDK
Typical scopesadmin.reports.audit.readonly

The problem

Admins often need access logs immediately after an incident, but the default options are scheduled exports or manual retrieval from the Admin console, both of which are slow and error-prone. Automating this with a service account enables controlled, consistent delivery but requires correct impersonation and scope handling.

How it works

  1. Authorize the service account’s client ID for domain-wide delegation with the audit logs read scope.
  2. Implement code to impersonate an admin user when calling the Reports API.
  3. Accept date/time range and event type filters as input to generate targeted log queries.
  4. Package and deliver the logs to the requesting admin, e.g., via email or Drive.
  5. Log all access and delivery actions for auditability.

What changes

Admins receive timely, request-driven access logs without manual console work, and audit delivery is consistently recorded.

The trap in this one. The Reports API has a lag of several minutes to hours between an event and its appearance in the logs. Fetching logs immediately after an incident can result in missing crucial entries, leading to confusion or incorrect incident response, as the API returns a partial view with no explicit warning about log completeness.

Questions people ask

How recent are the events available via the Reports API?

There is a variable delay, typically several minutes but sometimes longer, between an activity and its appearance in the API. Always warn recipients about possible gaps.

Can the service account filter logs by admin group?

No, the Reports API filters by user or event type, not by admin group membership. Post-process if you need group-based filtering.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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