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Use cases → Admin and governance

Enforce security policy with a delegated automation bot

Automate detection and correction of policy violations across user accounts using delegated service account access to Admin SDK and Drive.

Who it is forIT security and compliance teams maintaining Workspace policy adherence at scale.
APIsAdmin SDK, Drive API
Typical scopesadmin.directory.user, admin.directory.group, drive

The problem

Manual audits miss violations and react too slowly. Policy drift—like external sharing, group membership or 2SV gaps—accumulates between reviews. Delegated bots can enforce rules, but only if they catch changes in time.

How it works

  1. Configure a service account with domain-wide delegation and appropriate scopes.
  2. Scan for violations: e.g., external Drive shares, group memberships, unverified 2SV users.
  3. Take corrective action through the APIs: revoke shares, remove group members, or trigger 2SV enrollment.
  4. Log all actions and notify affected users or admins where required.

What changes

Policy violations are detected and corrected continuously, not just at audit time, reducing exposure windows and administrative workload.

The trap in this one. Group and Drive API changes can take several minutes to propagate. If your bot acts on just-updated data, it may miss recent changes or revert legitimate updates. For example, removing a user from a group immediately after an admin adds them (before the change propagates) can silently undo intended access, with no warning except in audit logs. Always build in reconciliation passes and delay-sensitive logic.

Questions people ask

How often should the bot scan for violations?

Scanning frequency depends on risk tolerance and API quota, but more frequent checks mean shorter exposure to violations—just beware of rate limits and stale data.

Can the bot notify users before taking action?

Yes, but notification must be explicit in your workflow—APIs do not notify by default, and actions like group removal or Drive unsharing can otherwise appear invisible to users.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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