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Use cases → Admin and governance

Govern connections to third-party Workspace apps

Control and audit which external apps access Workspace data using a delegated service account, not just user consent.

Who it is forWorkspace administrators responsible for data security and compliance.
APIsAdmin SDK
Typical scopesadmin.directory.user.security, admin.directory.device

The problem

End users can authorise third-party apps, leading to inconsistent controls and hard-to-audit access. Relying on user consent alone means admins lose visibility and cannot enforce policies at scale.

How it works

  1. Enumerate all OAuth grants and tokens across the domain using the Admin SDK.
  2. Map third-party app IDs to business-approved or denied statuses.
  3. Use a delegated service account to revoke or approve connections centrally, not per user.
  4. Log all changes and periodically review for new unauthorised apps.

What changes

Access to Workspace data by third-party apps is centrally controlled, logged, and regularly reviewed, reducing the risk of accidental or malicious data exposure.

The trap in this one. Revoking tokens via the Admin SDK can take up to several hours to propagate, during which the app may retain access and users receive no immediate feedback. If you revoke before logging, you can lose the audit trail, as some APIs redact token details after revocation. Always fetch and log all token metadata before taking action.

Questions people ask

Does this block all future user authorisations?

No. Users can re-authorise apps unless you also restrict OAuth scopes or add the app to an explicit blocklist in the admin console.

Can I get notified in real time when a new app is authorised?

Not reliably via the API. Polling is required, and there is a delay before new grants appear in the directory.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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